Oh Say Can You See- What’s Driving Up Your Small Site Data Costs?

One of my small rural customers was frustrated. A site I’d not yet been involved with has a single PC that runs a specific agricultural application that occasionally checks into a web database used by all of their sites. And since the problem location is in the boonies, they had no options beyond 4G for Internet service. The frustrations:

  • Huge data bills that weren’t making sense for a single PC
  • No sense of what was going on at the site over the network
  • Getting to the site isn’t exactly a quick drive

I researched the agricultural application and found that it shouldn’t be using but a few MB at a time when it synchronized, yet usage was well into the GB per day. It was time to visit the site, and to do some sleuthing.

More Than Just One PC After All, Other Oddities

The notion of Network Policy can be hard to formalize in small businesses where everyone knows everyone, and it’s as much like family at times as it is a business. When I first  got to this site to do my investigation, I confirmed with the site chief that yes, there was only a single computer. And a time clock, behind the 4G connection. That was all that was officially in service operationally. When I got into the 4G modem though, I could see multiple Wi-Fi clients connected to the 4G hotspot… <the plot thickens>. It also turns out that the fairly lightweight application- the only reason the 4G link was being funded to begin with- had it’s own story.  And… the data plan itself was pretty pricey as it had not been freshened up in years.

The Fix(es)

To get the costs under control, and to remove all mystery about what was going on here, I did the following:

  1. Calculated what the application should need, along with Windows updates, etc. then found a newer, more generous plan than what they were on. I recommended 12 GB/month plan for $80, which should provide fixed cost and at least 300% headroom on my estimated usage. (The bonus, Verizon throws in an extra 2 GB per month on this plan.)
  2. Had the application vendor audit the application behavior. What was taking 600 MB per day was dialed down to around 60 MB by changing from continuous sync to a 4-hour interval (which still met the owner’s needs).
  3. Reigned in the 4G rogue client use. On this modem, the Wi-Fi can’t be disabled. But I changed the SSID and password, lowered the number of allowed users to 1 (the minimum) and instructed the owner to tell the staff that this network is off-limits even if they can figure out how to get back on,  along with a message that “the IT guy monitors everything!”
  4. Both eliminated any mystery and took control of the bad habits associated with the PC by installing a Meraki Z1 Teleworker appliance between the 4G modem and the PC and time clock. Weedsport3

With the Z1, I was able to accomplish a number of things:

  • Use traffic analysis to remotely see what else was going on with the PC, besides the ag application
  • Use firewall rules and application controls to put an end to all non-authorized applications
  • Provide a client VPN-endpoint so I can access the environment for troubleshooting if need be
  • Monitor data usage and get automated reports on what’s going on in the small environment
  • Get alerted should either the PC or time clock go offline
  • Make myself the heavy in the situation, and take that title off of the owner

After the changes, I’m seeing total site usage of only around 80-90 MB per day in an operational paradigm where I’ve budgeted for around 400 MB per day. As I see recreational traffic pop up, I can quietly block it remotely, without the owner constantly needing to re-enforce the rules (staff here have specialized skills, they can’t just be replaced). And I’ve given the owners a 3rd-party they can turn into a bogey man if they need to should anyone complain (this in itself has value).

Bottom line- this was a fun one to solve. We were able to contain costs, remove any mystery, and provide remote monitoring and alerting. Also- by using the Z1, the time clock can benefit from site-to-site VPN back to the main site where another Meraki MX is in use with the Time and Attendance server.

Though I have used many Meraki wired and wireless products, this was my first outing with the Z1. It’s an impressive little gem, and very much “feels” like it’s big brothers, the MX line.

 

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